Create a Windows Share

Just a quick note on setting up a shared folder with correct permissions.

Step One:

If this is a new folder to be shared create it somewhere on the network.

Right click on the folder you want to share and select "Sharing and Security"

Step Two:



Click "Share this folder". You should now enter a name for the share (please note that this is the share name which other computers will access the folder by)

Add a comment about the folder, its function on the network perhaps.

If you wish to restrict the number of users who can access the folder at one time set the limit using the "Allow this number of users" option.

Step Three:

Press the permissions button to setup correct folder permissions. what follows is a list of users who have acces to the folder.



If this is a share which everyone will be using (For example a share which contains a software pacakage or database) i would advise granting "everyone" full access.

To do this simply click "add" in the next screen type "everyone" and click "check names". then click ok. you will be returned to the list of users who may access the folder. Click on a user ("everyone") and in the panel below click "Full Control".

You can use this Add functionality to add only specific users to a folder. when doing this i would be careful to add "Domain Admins" to the user list and grant them full access. This will remove the problem of an employee leaving and thus nobody being able to access his/her personal folder on the network.

Step Four:

On a client machine you may access the share in many ways, the easiest being.

• Map a drive to the share.
• Start -> run. type \\servername\sharename.

Mapping the Drive probably the best course of action so to remove the need to manually access the share each time.